Keyboard Shortcut Keys You’ll Need

Keyboard shortcuts are combinations of keys that, when pressed together, execute specific commands or functions in software applications and operating systems. They are designed to improve productivity and efficiency by allowing users to quickly perform tasks without needing to navigate menus or use a mouse. Here are some key points to understand about keyboard shortcut keys. These shortcuts cover a wide range of functions for productivity and efficiency on both Windows and macOS systems, as well as within Microsoft Office applications and web browsers.

Windows Shortcut Keys:

1. Win + D: Show desktop
2. Win + E: Open File Explorer
3. Win + L: Lock your PC
4. Win + M: Minimize all windows
5. Win + Shift + M: Restore minimized windows
6. Win + R: Open Run dialog
7. Win + S: Open Search
8. Win + P: Project a screen
9. Win + I: Open Settings
10. Win + Tab: Open Task view
11. Win + Pause: Open System Properties
12. Win + Up Arrow: Maximize window
13. Win + Down Arrow: Minimize window
14. Win + Left Arrow: Snap window to the left
15. Win + Right Arrow: Snap window to the right
16. Alt + Tab: Switch between open apps
17. Alt + F4: Close the active item or exit the active app
18. Ctrl + Shift + Esc: Open Task Manager
19. Ctrl + Alt + Del: Open security options
20. Shift + Delete: Delete selected item permanently without moving it to the Recycle Bin
21. Ctrl + C: Copy
22. Ctrl + X: Cut
23. Ctrl + V: Paste
24. Ctrl + Z: Undo
25. Ctrl + Y: Redo
26. Ctrl + A: Select all
27. Ctrl + F: Find
28. Ctrl + H: Replace
29. Ctrl + N: New window/document
30. Ctrl + O: Open
31. Ctrl + S: Save
32. Ctrl + P: Print
33. Ctrl + W: Close
34. Ctrl + L: Focus address bar
35. Ctrl + T: New tab
36. Ctrl + Shift + T: Reopen closed tab
37. Ctrl + Shift + N: New incognito/private window
38. Ctrl + Tab: Switch to next tab
39. Ctrl + Shift + Tab: Switch to previous tab
40. Ctrl + F4: Close tab
41. Ctrl + F5: Refresh page without cache
42. F5: Refresh page
43. Alt + Left Arrow: Go back
44. Alt + Right Arrow: Go forward
45. Alt + D: Focus address bar
46. Ctrl + +: Zoom in
47. Ctrl + –: Zoom out
48. Ctrl + 0: Reset zoom
49. F11: Fullscreen mode
50. Ctrl + J: Open downloads
51. Ctrl + H: Open history
52. Ctrl + B: Bold (in text editors)
53. Ctrl + I: Italic (in text editors)
54. Ctrl + U: Underline (in text editors)
55. Ctrl + K: Insert hyperlink (in text editors)
56. Ctrl + Shift + L: Toggle list style (in text editors)
57. Ctrl + Shift + >: Increase font size (in text editors)
58. Ctrl + Shift + <: Decrease font size (in text editors)
59. Ctrl + 1: Single line spacing (in text editors)
60. Ctrl + 2: Double line spacing (in text editors)
61. Ctrl + 5: 1.5 line spacing (in text editors)
62. Ctrl + T: Hanging indent (in text editors)
63. Ctrl + M: Increase indent (in text editors)
64. Ctrl + Shift + M: Decrease indent (in text editors)
65. Ctrl + Q: Remove paragraph formatting (in text editors)
66. Ctrl + Shift + K: Format text as small capitals (in text editors)
67. Ctrl + Shift + A: Toggle All Caps (in text editors)
68. Alt + Shift + Arrow keys: Move paragraph up or down (in text editors)
69. F2: Rename selected item
70. F3: Search for a file or folder
71. F4: Display the address bar list in File Explorer
72. F6: Cycle through screen elements in a window or on the desktop
73. F10: Activate the menu bar in the active app
74. Alt + Enter: Display properties for the selected item
75. Alt + Space: Open the shortcut menu for the active window
76. Ctrl + Esc: Open the Start menu
77. Ctrl + Shift + Esc: Open Task Manager
78. Ctrl + Right Arrow: Move the cursor to the beginning of the next word
79. Ctrl + Left Arrow: Move the cursor to the beginning of the previous word
80. Ctrl + Down Arrow: Move the cursor to the beginning of the next paragraph
81. Ctrl + Up Arrow: Move the cursor to the beginning of the previous paragraph
82. Ctrl + Home: Move to the top of the document
83. Ctrl + End: Move to the end of the document
84. Alt + Page Up: Move up one screen
85. Alt + Page Down: Move down one screen
86. Ctrl + Shift + U: Switch to lowercase (in text editors)
87. Ctrl + Shift + F: Change the font (in text editors)
88. Ctrl + Shift + P: Change the font size (in text editors)
89. Ctrl + L: Left align text (in text editors)
90. Ctrl + E: Center text (in text editors)
91. Ctrl + R: Right align text (in text editors)
92. Ctrl + J: Justify text (in text editors)
93. Ctrl + Shift + F7: Update linked information in a Word source document
94. Ctrl + Shift + F9: Unlink a field (in text editors)
95. Ctrl + Shift + F12: Print (in text editors)
96. Ctrl + Alt + 1: Apply Heading 1 style (in text editors)
97. Ctrl + Alt + 2: Apply Heading 2 style (in text editors)
98. Ctrl + Alt + 3: Apply Heading 3 style (in text editors)
99. Ctrl + Alt + F: Insert footnote (in text editors)
100. Ctrl + Alt + D: Insert endnote (in text editors)

macOS Shortcut Keys:

101. Cmd + Space: Open Spotlight search
102. Cmd + Option + Esc: Force quit applications
103. Cmd + Shift + 3: Take a screenshot of the entire screen
104. Cmd + Shift + 4: Take a screenshot of a selected area
105. Cmd + Shift + 5: Open the Screenshot utility
106. Cmd + Tab: Switch between open apps
107. Cmd + Q: Quit the active application
108. Cmd + W: Close the active window
109. Cmd + N: New window
110. Cmd + T: New tab
111. Cmd + Shift + N: New folder
112. Cmd + Option + D: Show or hide the Dock
113. Cmd + ,: Open preferences for the front app
114. Cmd + L: Make an alias of the selected item
115. Cmd + Option + L: Open Downloads folder
116. Cmd + Control + Q: Lock your screen
117. Cmd + Shift + A: Open Applications folder
118. Cmd + Shift + H: Open Home folder
119. Cmd + Shift + U: Open Utilities folder
120. Cmd + K: Connect to server
121. Cmd + Shift + C: Open Computer window
122. Cmd + Shift + G: Go to folder
123. Cmd + Shift + I: Open iCloud Drive
124. Cmd + Shift + P: Show or hide Preview options in Finder
125. Cmd + Shift + R: Show or hide the AirDrop window
126. Cmd + Shift + T: Add selected item to the sidebar
127. Cmd + Shift + U: Open Utilities
128. Cmd + Option + T: Show or hide toolbar when a single tab is open in Finder
129. Cmd + Option + P: Show or hide the path bar in Finder
130. Cmd + Option + S: Show or hide the sidebar in Finder
131. Cmd + Option + H: Hide all windows except the front window
132. Cmd + Option + M: Minimize all windows of the front app
133. Cmd + Control + F: Use the app in full screen (if supported by the app)
134. Cmd + Control + G: Find the next occurrence of the item previously found
135. Cmd + Control + T: Add the selected item to the Reading List (in Safari)
136. Cmd + Control + Y: Add the selected item to the Reading List and show the Reading List (in Safari)
137. Cmd + Control + F: Move the window to the front (if the app is in full screen)
138. Cmd + Shift + T: Reopen last closed tab (in Safari)
139. Cmd + Shift + Option + V: Paste and match style
140. Cmd + Option + V: Move selected files to the clipboard location
141. Cmd + Option + L: Open Downloads folder
142. Cmd + Option + Y: Quick Look the selected item in full screen
143. Cmd + Option + B: Open the bookmarks bar (in Safari)
144. Cmd + Option + S: Open the sidebar (in Safari)
145. Cmd + Shift + P: Open a private window (in Safari)
146. Cmd + Option + Shift + R: Open the reading list (in Safari)
147. Cmd + Option + K: Open the passwords pane (in Safari)
148. Cmd + Shift + }: Switch to the next tab (in Safari)
149. Cmd + Shift + {: Switch to the previous tab (in Safari)
150. **Cmd + Shift + **: Show all tabs (in Safari)
151. Cmd + Option + F: Perform a search (in Safari)
152. Cmd + Option + E: Clear search (in Safari)
153. Cmd + Option + D: Hide or show the bookmarks bar (in Safari)
154. Cmd + Shift + B: Hide or show the bookmarks bar (in Safari)
155. Cmd + Shift + D: Add the current page to bookmarks (in Safari)
156. Cmd + Option + I: Open the developer tools (in Safari)
157. Cmd + Option + J: Open the JavaScript console (in Safari)
158. Cmd + Option + C: Open the console (in Safari)
159. Cmd + Option + U: Open the page source (in Safari)
160. Cmd + Option + K: Open the cookies pane (in Safari)

Microsoft Office Shortcut Keys:

Word:

161. Ctrl + N: New document
162. Ctrl + O: Open document
163. Ctrl + S: Save document
164. Ctrl + P: Print document
165. Ctrl + W: Close document
166. Ctrl + Z: Undo
167. Ctrl + Y: Redo
168. Ctrl + C: Copy
169. Ctrl + X: Cut
170. Ctrl + V: Paste
171. Ctrl + F: Find
172. Ctrl + H: Replace
173. Ctrl + A: Select all
174. Ctrl + B: Bold
175. Ctrl + I: Italic
176. Ctrl + U: Underline
177. Ctrl + E: Center text
178. Ctrl + L: Left align text
179. Ctrl + R: Right align text
180. Ctrl + J: Justify text
181. Ctrl + M: Increase indent
182. Ctrl + Shift + M: Decrease indent
183. Ctrl + T: Hanging indent
184. Ctrl + Q: Remove paragraph formatting
185. Ctrl + 1: Single line spacing
186. Ctrl + 2: Double line spacing
187. Ctrl + 5: 1.5 line spacing
188. Ctrl + 0: Add or remove one line space preceding a paragraph
189. Ctrl + Shift + K: Format text as small capitals
190. Ctrl + Shift + A: Toggle All Caps

Excel :

191. Ctrl + N: New workbook
192. Ctrl + O: Open workbook
193. Ctrl + S: Save workbook
194. F12: Save As
195. Ctrl + P: Print workbook
196. Ctrl + W: Close workbook
197. Ctrl + F4: Close Excel
198. Ctrl + Z: Undo
199. Ctrl + Y: Redo
200. F2: Edit active cell
201. Ctrl + F: Find
202. Ctrl + H: Replace
203. Ctrl + A: Select all
204. Ctrl + C: Copy
205. Ctrl + X: Cut
206. Ctrl + V: Paste
207. Ctrl + Alt + V: Paste Special
208. Delete: Clear contents
209. Ctrl + –: Delete selected cells
210. Ctrl + Shift + +: Insert cells
211. F4: Repeat last action
212. Ctrl + 1: Format cells
213. Ctrl + T: Create table
214. Navigation:
215. Arrow Keys: Move one cell up, down, left, or right
216. Ctrl + Arrow Keys: Move to the edge of data region
217. Shift + Arrow Keys: Extend selection by one cell
218. Ctrl + Shift + Arrow Keys: Extend selection to the last cell of data region
219. Tab: Move one cell to the right
220. Shift + Tab: Move one cell to the left
221. Home: Move to the beginning of the row
222. Ctrl + Home: Move to the beginning of the worksheet
223. Ctrl + End: Move to the last cell with data
224. Page Up: Move one screen up
225. Page Down: Move one screen down
226. Alt + Page Up: Move one screen to the left
227. Alt + Page Down: Move one screen to the right
228. F5: Go to a specific cell
229. Ctrl + G: Go to a specific cell
230. Working with Cells:
231. Ctrl + B: Bold
232. Ctrl + I: Italic
233. Ctrl + U: Underline
234. Ctrl + 5: Strikethrough
235. Ctrl + 9: Hide selected rows
236. Ctrl + Shift + 9: Unhide hidden rows
237. Ctrl + 0: Hide selected columns
238. Ctrl + Shift + 0: Unhide hidden columns
239. Ctrl + Shift + L: Toggle autofilter
240. Alt + Enter: Start a new line in the same cell
241. **Ctrl + Shift + **: Apply or remove outline border
242. Ctrl + Shift + _: Remove outline border
243. Formulas:
244. =: Start a formula
245. Ctrl + `: Toggle between displaying cell values and formulas
246. Alt + =: Insert AutoSum formula
247. Ctrl + Shift + ” (double quote): Copy value from the cell above
248. Ctrl + Shift + ‘ (single quote): Copy formula from the cell above
249. Ctrl + Shift + A: Insert argument names into a formula
250. Ctrl + Shift + Enter: Enter array formula
251. Working with Worksheets:
252. Shift + F11: New worksheet
253. Ctrl + Page Up: Move to previous worksheet
254. Ctrl + Page Down: Move to next worksheet
255. Alt + Shift + F1: Insert new worksheet
256. Ctrl + Shift + Page Up: Select current and previous sheet
257. Ctrl + Shift + Page Down: Select current and next sheet
258. Alt + O, H, R: Rename worksheet
259. Ctrl + F6: Switch between open workbooks
260. Data Handling:
261. Ctrl + K: Insert hyperlink
262. Ctrl + ;: Insert current date
263. Ctrl + Shift + :: Insert current time
264. Ctrl + Shift + $: Apply currency format
265. Ctrl + Shift + %: Apply percentage format
266. Ctrl + Shift + #: Apply date format
267. Ctrl + Shift + @: Apply time format
268. Ctrl + Shift + !: Apply number format
269. Ctrl + Shift + &: Apply outline border
270. Ctrl + Shift + _: Remove outline border
271. Additional Useful Shortcuts:
272. Ctrl + D: Fill down
273. Ctrl + R: Fill right
274. Ctrl + E: Flash Fill
275. Ctrl + Q: Quick Analysis
276. Ctrl + Shift + U: Expand or collapse the formula bar
277. Ctrl + Shift + J: List all cell comments
278. Ctrl + Shift + O: Select all cells with comments
279. Ctrl + Shift + P: Open Format Cells dialog box
280. Ctrl + Shift + F: Open Format Cells dialog box
281. Alt + Enter: Insert a line break in a cell
282. Ctrl + Space: Select entire column
283. Shift + Space: Select entire row
284. Ctrl + Shift + Space: Select entire worksheet
285. Ctrl + Shift + L: Toggle filters on and off
286. Ctrl + Shift + +: Insert cell, row, or column
287. Ctrl + –: Delete cell, row, or column
288. Ctrl + Shift + `: Toggle between displaying cell values and formulas
289. Alt + E, S, V: Paste Special Values
290. Alt + E, S, T: Paste Special Formats
291. Alt + E, S, F: Paste Special Formulas
292. Alt + E, S, C: Paste Special Comments
293. Alt + E, S, N: Paste Special Validation
294. Alt + E, S, R: Paste Special Values and Number Formats
295. Alt + E, S, X: Paste Special Column Widths
296. Alt + E, S, B: Paste Special All Using Source Theme
297. Ctrl + Alt + V: Paste Special
298. Ctrl + Alt + Shift + V: Paste Special Transpose
299. Ctrl + Shift + K: Insert Hyperlink
300. Alt + Shift + Arrow Right: Group selected cells
301. Alt + Shift + Arrow Left: Ungroup selected cells
302. Alt + A, H: Remove all filters
303. Alt + A, S: Sort
304. Alt + A, T: Filter
305. Ctrl + 1: Format Cells dialog box
306. Ctrl + 5: Strikethrough
307. Ctrl + 9: Hide selected rows
308. Ctrl + Shift + 9: Unhide hidden rows within selection
309. Ctrl + 0: Hide selected columns
310. Ctrl + Shift + 0: Unhide hidden columns within selection
311. Ctrl + Shift + Arrow Key: Extend the selection to the last non-blank cell in the same column or row as the active cell
312. Ctrl + Shift + End: Extend the selection to the last used cell on the worksheet (lower-right corner)
313. Ctrl + Shift + Home: Extend the selection to the beginning of the worksheet
314. Ctrl + Shift + Page Up: Select the current and previous sheet in a workbook
315. Ctrl + Shift + Page Down: Select the current and next sheet in a workbook
316. Ctrl + Shift + &: Apply outline border to the selection
317. Ctrl + Shift + _: Remove outline border from the selection
318. Ctrl + Shift + ~: Apply the General number format
319. Ctrl + Shift + !: Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values
320. Ctrl + Shift + @: Apply the Time format with the hour and minute, and AM or PM
321. Ctrl + Shift + #: Apply the Date format with the day, month, and year
322. Ctrl + Shift + $: Apply the Currency format with two decimal places (negative numbers in parentheses)
323. Ctrl + Shift + %: Apply the Percentage format with no decimal places
324. Ctrl + Shift + ^: Apply the Exponential number format with two decimal places
325. Ctrl + Shift + * (asterisk): Select the current region around the active cell
326. Ctrl + Shift + : (colon): Enter the current time
327. Ctrl + ; (semicolon): Enter the current date
328. Ctrl + `: Toggle between displaying cell values and formulas
329. Ctrl + Shift + U: Expand or collapse the formula bar
330. Ctrl + Shift + J: List all cell comments
331. Ctrl + Shift + O: Select all cells with comments
332. Ctrl + Shift + P: Open the Format Cells dialog box with the Font tab selected
333. Ctrl + Shift + F: Open the Format Cells dialog box with the Font tab selected
334. Ctrl + Shift + T: Insert the current time in the selected cell
335. Ctrl + Alt + 1: Apply Heading 1 style
336. Ctrl + Alt + 2: Apply Heading 2 style
337. Ctrl + Alt + 3: Apply Heading 3 style
338. Ctrl + Alt + Shift + 1: Apply Normal style
339. Ctrl + Alt + Shift + 2: Apply Title style
340. Ctrl + Alt + Shift + 3: Apply Heading 1 style
341. Ctrl + Alt + Shift + 4: Apply Heading 2 style
342. Ctrl + Alt + Shift + 5: Apply Heading 3 style
343. Ctrl + Alt + Shift + 6: Apply Heading 4 style
344. Ctrl + Alt + Shift + 7: Apply Heading 5 style
345. Ctrl + Alt + Shift + 8: Apply Heading 6 style
346. Ctrl + Alt + Shift + 9: Apply Normal style
347. Ctrl + Alt + Shift + A: Apply all borders
348. Ctrl + Alt + Shift + B: Apply bottom border
349. Ctrl + Alt + Shift + C: Apply top and bottom border
350. Ctrl + Alt + Shift + D: Apply left and right border
351. Ctrl + Alt + Shift + E: Apply outline border
352. Ctrl + Alt + Shift + F: Apply thick bottom border
353. Ctrl + Alt + Shift + G: Apply top and thick bottom border
354. Ctrl + Alt + Shift + H: Apply left and thick right border
355. Ctrl + Alt + Shift + I: Apply top and left border
356. Ctrl + Alt + Shift + J: Apply top and right border
357. Ctrl + Alt + Shift + K: Apply top, left, and right border
358. Ctrl + Alt + Shift + L: Apply left, right, and thick bottom border
359. Ctrl + Alt + Shift + M: Apply top, left, right, and thick bottom border
360. Ctrl + Alt + Shift + N: Apply thick outline border
361. Ctrl + Alt + Shift + O: Apply thick top and bottom border
362. Ctrl + Alt + Shift + P: Apply thick left and right border
363. Ctrl + Alt + Shift + Q: Apply double bottom border
364. Ctrl + Alt + Shift + R: Apply double outline border
365. Ctrl + Alt + Shift + S: Apply thick top and double bottom border
366. Ctrl + Alt + Shift + T: Apply thick left and double right border
367. Ctrl + Alt + Shift + U: Apply double top and bottom border
368. Ctrl + Alt + Shift + V: Apply double left and right border
369. Ctrl + Alt + Shift + W: Apply double top and thick bottom border
370. Ctrl + Alt + Shift + X: Apply double left and thick right border
371. Ctrl + Alt + Shift + Y: Apply double top, left, and right border
372. Ctrl + Alt + Shift + Z: Apply double top, left, right, and bottom border
373. Ctrl + Alt + Shift + ~: Apply general number format
374. Ctrl + Alt + Shift + !: Apply number format with two decimal places, thousands separator, and minus sign (-) for negative values
375. Ctrl + Alt + Shift + @: Apply time format with the hour and minute, and AM or PM
376. Ctrl + Alt + Shift + #: Apply date format with the day, month, and year
377. Ctrl + Alt + Shift + $: Apply currency format with two decimal places (negative numbers in parentheses)
378. Ctrl + Alt + Shift + %: Apply percentage format with no decimal places
379. Ctrl + Alt + Shift + ^: Apply exponential number format with two decimal places
380. Ctrl + Alt + Shift + _: Remove outline border from the selection
381. Ctrl + Alt + Shift + ( (left parenthesis): Group selected rows or columns
382. Ctrl + Alt + Shift + ) (right parenthesis): Ungroup selected rows or columns
383. Ctrl + Alt + Shift + + (plus): Insert cells, rows, or columns
384. Ctrl + Alt + Shift + – (minus): Delete cells, rows, or columns
385. Ctrl + Alt + Shift + = (equals): Calculate all worksheets
386. Ctrl + Alt + Shift + \ (backslash): Display the Insert Function dialog box
387. Ctrl + Alt + Shift + / (forward slash): Display the Sort dialog box
388. Ctrl + Alt + Shift + [ (left square bracket): Select all cells that are directly or indirectly referenced by formulas in the selection
389. Ctrl + Alt + Shift + ] (right square bracket): Select all cells with formulas that reference the active cell
390. Ctrl + Alt + Shift + ‘ (single quote): Copy the value from the cell above the active cell into the cell or the formula bar
391. Ctrl + Alt + Shift + ” (double quote): Copy the formula from the cell above the active cell into the cell or the formula bar
392. Ctrl + Alt + Shift + ` (grave accent): Toggle between displaying cell values and formulas
393. Ctrl + Alt + Shift + 1: Apply Number format with two decimal places, thousands separator, and minus sign (-) for negative values
394. Ctrl + Alt + Shift + 2: Apply Time format with the hour and minute, and AM or PM
395. Ctrl + Alt + Shift + 3: Apply Date format with the day, month, and year
396. Ctrl + Alt + Shift + 4: Apply Currency format with two decimal places (negative numbers in parentheses)

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